Three new school board members  Josh Waddell, Lance Bickle and Danielle Robben will be sworn in at tonight’s meeting.

USD 489 BOARD OF EDUCATION MEETING MONDAY, JULY 1, 2013 – 6:30 p.m.

AGENDA
1. Call to Order by President
2. SWEARING IN OF NEW BOE MEMBERS: New BOE Members will be sworn in and take their place at the BOE table.
3. APPROVAL OF AGENDA: The Agenda will be approved or amended by the Board.
4. REORGANIZATION OF THE BOARD OF EDUCATION: The Board will elect a Board President and a Board Vice-President for the 2013-14 school year.
a) BoardPresident
b) Board Vice President
c) BoardClerk/KeeperoftheRecords
Consider the appointment of Cheryl Shubert as BOE Clerk and Keeper of the Records for 2013-14 and Richard Cain as Deputy Clerk per K.S.A. 72-8202c.
d) Board Treasurer
Consider the appointment of Renae Booth as BOE Treasurer for 2013-14 per K.S.A. 72-8202d.
5. AUDIENCE PARTICIPATION: The Board will hear comments from the public.
6. REPORT OF COMMITTEES: The Board will hear reports from committees.
7. COMMUNICATIONS FROM OTHER ORGANIZATIONS: The Board will review communications from other organizations, including minutes and agendas.
8. REPORT OF SUPERINTENDENT: The Superintendent shall provide the Board with a report of district events, activities, accomplishments, occurrences and news.
9. CONSENT AGENDA: Approval of Consent Agenda (Items to be approved by the Board in one motion, unless an item is removed).
A. June 17, 3013 BOE Meeting Minutes
B. Personnel Transactions
NEW BUSINESS
10. HOMELESS CHILDREN COORDINATOR: Consider the appointment of Elizabeth Jaeger as Homeless Children Coordinator for 2013-14.
11. COMPLIANCE COORDINATOR FOR FEDERAL ANTI-DISCRIMINATION LAWS INCLUDING TITLE VI, TITLE VII, TITLE IX AND SECTION 504 (ADA): Consider the appointment of Elizabeth Jaeger as Compliance Coordinator for Federal Anti-Discrimination Laws for 2013-14.
12. PUBLIC INFORMATION OFFICER: Consider the appointment of Elizabeth Jaeger as the district Public Information Officer for 2013-14.
13. KPERS AUTHORIZED REPRESENTATIVE AND ADDITIONAL SIGNER: Consider the appointment of Cheryl Shubert as KPERS authorized representative for 2013-14 and Melea Kraemer as additional signer.
14. BUILDING PRINCIPALS TO ENFORCE COMPULSORY SCHOOL ATTENDANCE Consider the appointment of the building principals as designated employees to enforce the Compulsory School Attendance Law for 2013-14 per K.S.A. 72-1113.
15. TITLE 1 REPRESENTATIVE: Consider the appointment of Mark Hauptman as Title 1 Representative for 2013-14.
16. FEDERAL NUTRITION SERVICES REPRESENTATIVE: Consider the appointment of Jessica Calhoun as Federal Nutrition Services
Representative for 2013-14 and Richard Cain as hearing officer for free and
reduced meal application appeals.
17. OFFICIAL DISTRICT NEWSPAPER FOR PUBLICATION OF SCHOOL NOTICES:
Consider the designation of the Hays Daily News as the official newspaper for publication of school notices for 2013-14 per K.S.A. 64-101.
18. 1,116 HOUR SCHOOL CALENDAR FOR 2013-14: Consider the adoption of the 1,116 school calendar for 2013-14 per K.S.A. 72-1106.
19. ANNUAL WAIVER OF REQUIREMENTS FOR GENERALLY ACCEPTED ACCOUNTING PRINCIPLES FOR 2013-14: Consider the adoption of Resolution GAPP14 to waive the requirements for generally accepted accounting principles for 2013-14 per K.S.A. 75-1120a.
20. GUIDELINES FOR ACTIVITY FUNDS FOR 2013-14: Consider the adoption of Resolution 14AF authorizing activity funds at HHS, HMS, Roosevelt, Wilson, Lincoln, Washington, and O’Loughlin and designating principals as responsible for administration of these activity funds in their buildings per K.S.A. 72-8208a.
21. RESOLUTION ESTABLISHING PETTY CASH LIMITS: Consider the adoption of Resolution Establishing Petty Cash Limits for 2013-14 per K.S.A. 72-8208.
22. RESOLUTION TO ALLOW FOR DESTRUCTION OF RECORDS: Consider the adoption of Resolution-Destruction of Records FY14 to destroy old records per K.S.A. 72-5369.
23. OFFICIAL DEPOSITORIES FOR SCHOOL DISTRICT FUNDS: Consider the adoption of the following official depositories for school district funds for 2013-14 per K.S.A. 9-1401:
a. Emprise Bank
b. Commerce Bank c. Equity Bank
d. Astra Bank
e. Golden Belt Bank f. Bank of Hays
g. Sunflower Bank
h. Bank of America
i. MIP-KS State Treasurer
24.DISCUSSION ON BOE PRESIDENT APPOINTMENTS TO COMMITTEES:
Discussion on the BOE President’s appointments to committees for 2013-14
25.DISCUSSION ON TRANE PRELIMINARY ENERGY AUDIT: Discussion on TRANE’s PEA report.
26.HIGH PLAINS SPORTS MEDICINE ATHLETIC TRAINING OUTREACH PROGRAM: Consider the approval of the High Plains Sports Medicine Athletic Training Outreach Program for HHS for 2013-14.
27.MULTI-PERIL INSURANCE FOR 2013-14: Consider the approval of Multi- peril Insurance for the 2013-14 school year from Insurance Planning.
28.NO-FUND WARRANT FUNDING: Consider bids for funding the No-Fund Warrant for textbook purchases.
29.SCHOOLS FOR FAIR FUNDING MEMBERSHIP AND DUES FOR 2013-14: Consider SFFF membership and payment of dues for 2013-14.
30.KASB MEMBERSHIP AND LEGAL ASSISTANCE FUND MEMBERSHIP FOR 2013-14: Consider KASB membership and Legal Assistance Fund membership for the 2013-14 school year.
31.BOARD OF EDUCATION MEETING DATES FOR 2013-14: Consider Resolution specifying board of education meeting dates, location and times per K.S.A. 72-8205. Also see BOE Meeting Calendar for 2013-14.
32.DISCUSSION ON POLICY FOR CONTRACTS: Discussion on contracts policy 33.DISCUSSION ON POLICY FOR PRE-SCREENING POTENTIAL BIDDERS:
Discussion on policy for pre-screening potential bidders.
34.DISCUSSION ON BOARD ATTORNEY: Discussion on appointment of the Board Attorney for 2013-14.
35.DISCUSSION ON PRINCIPAL-DIRECTOR CONTRACTS: Bill Jeter has been asked to review all principal and director contracts.
36. DISCUSSION BY BOARD MEMBERS AND AGENDA REQUESTS 37. EXECUTIVE SESSION
38. ADJOURNMENT