USD 489 BOARD OF EDUCATION
Work Session    Watch it live on Eagle Cable TV channel 13

Monday August 12, 2013

AGENDA
1. Consent Agenda Topics:
a. Pepsi Soft Drink Contract at HHS
Marty Straub will review the proposed 5 year contract with Pepsi for exclusive soft drink vendor rights at HHS.
b. Authorization of the Board President to sign the Glassman Chiller Rental Agreement
A rental agreement will be provided, when received, for the Board to review. The Board will need to make a motion to authorize the Board President to sign the lease agreement.
c. Authorization of the Board President to sign Clayton Holdings Financing agreement for the HMS FEMA Construction
The Board has authorized the financing of the construction of the HMS FEMA 8 classroom addition with Clayton Holdings. The Board President will need to sign the financing documents to finalize the funding.
d. Surplus Items – Pianos from Roosevelt
2. AgendaTopics:
a. ESPPresentation
ESP will make a presentation on an energy conservation program the district may want to consider. (Richard Cain)
b. Appointment of Designee to Approve Purchase Orders
Richard Cain is currently the designee, appointed to approve all district purchase orders. The Board must appoint someone to approve purchase orders, in the interim, after his retirement. The Administration recommends appointing Cheryl Shubert, Director of Accounting.
c. TMP-VictoryRoad
Greg Schwartz/Darren Schumacher will report to the Board on updates from talks with TMP and cost estimates, as provided by TMP upon receipt, with discussion to follow on the various options to move forward.
d. Hays Middle School Assistant Principal – 1 year term
Greg Schwartz/Darren Schumacher will lead a discussion about refilling the vacancy at Hays Middle School during the 2013-14 term; while Shanna Dinkel serves as interim Director of Curriculum and Instruction at Central Office.
e. Modification of the Board Meeting Calendar
The Board will have a discussion about the current meeting calendar and discuss options for future work sessions and meetings.
f. Selection of Interim Superintendent
Greg Schwartz/Darren Schumacher will present options for selection of the interim Superintendent of Schools.
g. Presentation by Randy Gustafson – Finance Position Recommendation
Greg Schwartz/Darren Schumacher will review the proposal and lead a discussion about refilling the Superintendent for Finance position. Mr. Gustafson will not be in attendance until August 19th.
h. Ken Beran & Howard Sloan
Greg Schwartz / Darren Schumacher will lead a discussion, with these gentlemen, concerning the business operations of the district. Mr. Beran and Mr. Sloan will not be in attendance until the August 19th.
i. Activity Bus Bid
Richard Cain and Russ Henningsen will present bids for the purchase of an Activity Bus.
j. Route Bus Bid
Richard Cain and Russ Henningsen will present bids for the purchase of a Route Bus.
k. FY14 Budget Hearing and Approval
At the August 19th meeting, the Board will hold a public hearing and be asked to approve the FY 14 budget, as presented. (Richard Cain)
3. Other topics for discussion
4. ExecutiveSession
a. For matters relating to negotiations with the Hays NEA
b. For matters relating to salary increases for administrators and
classified staff, not SEIU
5. Adjournment