ELLIS COUNTY COMMISSION

Monday, July 15, 2013 6:45 PM Ellis County Courthouse

Order of Business

Call to Order

Pledge of Allegiance

Clerk Calls the Roll

Approval of Agenda

Approval of Prior Minutes

Consent Agenda

Approval of Employee Status Changes as presented

Approval of Refunding Warrants as presented

Approval of Tax Roll Adjustments as presented

Approval of Escape Tax Orders as presented

Approval of Accounts Payable and Payroll as presented

Regular Agenda

2012 Audit Report Presentation – Adams Brown Beran & Ball (Document to be distributed during meeting)
Presentation of Report

Sheriff

1. Jail – Request for Additional Jailer in 2013

Consideration of Request

C. County Administrator

Resolution No. 2013-21 (Fireworks)

Consideration of Resolution Enclosure

SIA – Brad Schmacher Lease – 718 Main Suite 205

Consideration of Lease Contract Enclosure

KANSTEP Project – Payment Request #5

Consideration of Payment Request Enclosure

Declaration of Condominium – 718 Main

Report

Natural Gas Purchase Contract

Consideration of Contracting for 50% of our Fall/Winter Need

2014 Budget

Discussion & Set Next Budget Meeting

KCAMP Bylaws Amendment

Report Enclosure

HB 2052 Exemption Verification

Report Enclosure

D. County Commission

1. Commissioner Reports

V. Adjournment

AGENDA
July 15, 2013
REGULAR MEETING OF THE CITY COUNCIL OF ELLIS
City Hall – Council Meeting Room

BILLS ORDINANCE REVIEW WORK SESSION BEGINS AT 7:00 P.M.
ROLL CALL AND MEETING CALL TO ORDER AT 7:30 P.M.
PLEDGE OF ALLEGIANCE
AMENDMENTS TO AGENDA (if needed)
1) CONSENT AGENDA
a) Minutes from Regular Meeting on July 1, 2013
b) Bills Ordinance #1929
(Council will review for approval under one motion under the consent agenda. By majority vote of the governing body, any item may be removed from the consent agenda and considered separately)
PUBLIC COMMENTS
(Each speaker will be limited to five minutes. If several people from group speak on same subject, must appoint a spokesperson. ALL comments from public on agenda items must be during Public Comment. Once council begins their business meeting, no more comments from public will be allowed.)
2) PRESENTATIONS OF AWARDS, PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)
a) Big Creek Rocketeers Proclamation
3) SPECIAL ORDER
a) Monthly Fire Department Report – Chief Denis Vine
4) UNFINISHED BUSINESS
a) Update on Grant Process for Waterline Improvement Project – Dave Barber
5) NEW BUSINESS
a) Consideration of Event Requests
b) Consider Cleanup of Big Creek
c) Consideration of 2013 Street Rehabilitation Project
6) REPORTS FROM CITY OFFICIALS
a) Administrative
1) Public Works
(1) Department Update
2) Police
(1) Monthly Report
(2) Department Update
3) City Clerk
(1) Budget Work Session
(2) Municipal Leadership Academy
(3) Department Update
4) Attorney
(1) Update on determination of hotel request
(2) Update on placement of cemetery memorial
5) Mayor/Council
(1) Water Advisory Committee Update
EXECUTIVE SESSION
7) ADJOURNMENT

In conjunction with the 66th Annual High Plains Music Camp beginning Sunday, July 14, and running through Saturday, July 20, several free concerts will feature guest musicians, faculty and music camp participants on the Fort Hays State University campus.

Unless otherwise noted, all performances are at the Beach/Schmidt Performing Arts Center in Sheridan Hall.

Monday, July 15, 7 p.m.: High Plains Music Camp Faculty-Staff Recital featuring: Kristin Pisano, Priscilla Hearn, Brad Dawson, Tom Meagher, Jim Pisano, Ben Markley, Jimmy Clark, Kay Werth, Lindsay Modin, Mel Sauer, Brian Keller, Alex Toepfer, Lucy Ginther, Gerald Spaits

Tuesday, July 16, 7 p.m.: High Plains Music Camp Faculty-Staff Recital featuring: Hilary Shepard, Brian Keller, Pam McGowne, Edino Biaggi, Priscilla Hearn, Ivalah Allen, Trevor Duell, Leigh Miller Munoz, Matthew Morris, Dawson Jazz Ensemble with John Fedchock, Joe Perniciaro.

Wednesday, July 17, 6:30 p.m.: High Plains Music Camp Camper Honor Recital.

Thursday, July 19, 7:30 p.m.: High Plains Music Camp Faculty Orchestra Concert

Friday, July 20, 6:10 p.m.: Camper Jazz Concert and Faculty Jazz Concert in Beach/Schmidt; Music Theatre/Opera Performance and Faculty String Chamber Concert in The Fort Hays Ballroom in the Memorial Union; and Alternative Strings Concert in the Sunset Lounge of the Memorial Union.

Saturday, July 21, 9 a.m.: Junior High String Ensembles concert in the ballroom and Junior High Wind and Percussion Ensembles concert in Beach/Schmidt.

Saturday, July 21, 10 a.m.: High School String Ensembles concert in the ballroom and High School Wind and Percussion Ensembles concert in Beach/Schmidt.

Saturday, July 21, 11 a.m.: Junior High Orchestra and Band concert in Beach/Schmidt.

Saturday, July 21, 1 p.m.: High School Choir, Orchestra and Band concert in Beach/Schmidt.

Founded in 1947 by the late Harold G. Palmer, the High Plains Music Camp continues to offer the experience of studying music with outstanding musicians from around the country, for band, string and now voice students.

Students experience a week of stimulating and concentrated study in the art of music under the guidance of nationally recognized musicians, teachers and conductors. Performances, concerts and additional opportunities in recreation and camp social life make the week an experience worth repeating year after year.

Dr. German Gutierrez, professor of music and director of orchestral studies at Texas Christian University, Fort Worth, Texas, and John Fedchock, professional trombonist in New York City, join FHSU faculty in teaching classes.

Each day’s schedule is filled with rehearsals, classes, sectionals and ensembles, with time built in for recreation and making new friends.

All campers are enrolled in one daily mini class to refine skills already learned or pick up new skills.

Classes are: Alternative Strings, Conducting, Drum-line Fundamentals, Electric Guitar Class, Flutists Makeover, Jazz Bass Class, Jazz Improvisation, Jazz Piano, Multimedia, Musical Theatre, Double Reed Making, Rhythm Fundamentals, Theory and Ear Training, Camp Choir, String Literature, Sight Reading, History of Composers, and Music Composition.

Each evening features a concert by guest artists, faculty, and campers. For more information, contact Dr. Ivalah Allen, assistant professor of music and theatre and camp director, at 785-628-4226 or [email protected].

Former Hays city manager Randy Gustafson has told Hays Post he will probably be in attendance at Monday night’s USD 489 School Board meeting. Gustafson has submitted a management agreement (See Above) The proposal is “to establish criteria that a new USD 489 superintendent could use in establishing processes that would improve and enhance the efficiency and innovation.”

USD 489 BOARD OF EDUCATION MEETING MONDAY, JULY 15, 2013 – 6:30 p.m.

AGENDA
2. AUDIENCEPARTICIPATION:
The Board will hear comments from the public.
3. REPORT OF COMMITTEES:
The Board will hear reports from committees.
4. COMMUNICATIONS FROM OTHER ORGANIZATIONS:
The Board will review communications from other organizations, including minutes and agendas.
5. REPORT OF SUPERINTENDENT:
The Superintendent shall provide the Board with a report of district events, activities, accomplishments, occurrences and news.
6. CONSENTAGENDA:
Approval of Consent Agenda (Items to be approved by the Board in one motion, unless an item is removed).
A. July, 1 2013 Board Meeting Minutes
B. July 8, 2013 Work Session Minutes
C. PersonnelTransactions
D. Approve bills in the amount of $ 710,028.72
E. Financial Reports
F. KSDEUnencumberedCashBalances
G. Surplus Property
NEW BUSINESS
7. Superintendent’s Retirement:
The Board will accept the revised retirement letter from Will Roth.
8. Authorization for Board President to Sign Nutrition Documents:
The Board President will need to sign the 2013-14 Fresh Fruit and Vegetable Program Agreement Addendum and the Attestation of Compliance with Meal Pattern Requirements SY 2013-14.
9. ManagementConsultantContract:
Randy Gustafson, management consultant, has submitted a proposal to establish criteria that a new superintendent could use in establishing processes that would improve and enhance the efficiency and innovation.
10.Appointment to Committees:
The President will present a slate of recommended appointments to committees for the 2013-14 year. (President)
11.Approval of Handbooks, Student and Employee:
The Board will be asked to approve the student handbooks from Hays High, Hays Middle, and elementary schools; as well as the approval of the District Classified Handbook and Administrative Handbook.
 District Elementary Handbook
 Hays Middle School Handbook
 Hays High School / Activities Handbook
 Classified Staff Handbook
 Administrative Staff Handbook
12.Copy Paper Bid:
The Board will be asked to approve the low bid for copy paper. (Richard Cain)
13. Hays High Soda Proposal:
The Board will consider proposals from Coke and Pepsi for the exclusive contract for products at Hays High. (Marty Straub)
14. Wireless Bid:
The Board will consider bids for upgrading the wireless infrastructure for the USD 489 network. (Todd Bryant)
15. FY 14 Capital Outlay Draft:
The Administration will present a first draft of the Capital Outlay budget for 2013- 14. (Richard Cain)
16. Contracts for Administration and Directors:
Bill Jeter will present recommendation for contracts.
17.Policy for Contracts:
Will Roth, Superintendent and Bill Jeter, BOE Attorney, will lead a discussion on current contract policy for DJFA – Purchasing Authority which addresses purchases made under $20,000. All contracts exceeding $20,000 are to be approved by the Board, authorizing the Board President to execute such contracts.
18.Policy for Board of Education Committees:
BOE policy BBC Board Committees new language concerning Technology
Committee
19.Home Rule Resolution:
Bill Jeter will lead a discussion of the necessity of a Home Rule Resolution
20.Board of Education Meeting Dates for 2013-14:
Consider Resolution specifying board of education meeting dates, location, and times per K.S.A. 72-8205. Also see BOE Meeting Calendar for 2013-14.
21.Multi-Peril Insurace for 2013-14:
Consider the approval of Multi-peril Insurance for the 2013-14 school year from Insurance Planning. A general discussion regarding district safety program will be discussed at a future work session.
22.Board Attorney Retainer Fee for 2013-14
The Board will need to discuss the Board Attorney Retainer Fee. The fee could not be determined until the Board meeting calendar was set.
23.Discussion by Board Members and agenda requests. 24. Executive Session
25. Adjournment

Hays Area Planning Commission Meeting on Monday, July 15, 2013 at 6:30 p.m. in Commission Chambers at City Hall.
Agenda:

1. Public Hearing to consider changes to the Stormwater Regulations and related Zoning and Subdivision Regulations.

2. Set the public hearing for a request of change of zoning classification from “C-2” Commercial & Service District to “C-3” Central Business District for all of Block 5 & vacated Pine street between Block 4 and Block 5 and south half of Block 4 except lots 15 & 17 in the H.P. Wilson Addition – General location 200 and 300 block E 7th Street

– U.S. Senators Pat Roberts and Jerry Moran have called for emergency haying and grazing of Conservation Reserve Program (CRP) lands to help livestock producers suffering from sustained and critical drought.

The following is the text of the letter the Senators sent to U.S. Secretary of the Department of Agriculture (USDA), Tom Vilsack dated today:

“Thank you for your commitment to provide every USDA resource to help producers and communities deal with the devastating effects of an ongoing drought. In many Kansas counties, the drought rivals that of the 1930s. While many parts of the country have received much-needed rainfall, according to the July 2, 2013 Drought Monitor, 85 percent of Kansas is suffering from four and in some cases five years of drought.

“Illustrating the cumulative effects of drought in our state, the July 1, 2012 Drought Monitor Index listed zero percent of Kansas in the D-4 category and 18 percent D-3. Only a year later, conditions have deteriorated to 24 percent D-4 and 21 percent D-3.

“The Kansas State Farm Service Agency (FSA) Committee, FSA Executive Director Adrian Polansky, and the State Technical Committee are considering several proposals for the use of Conservation Reserve Program (CRP) acreage in 2013. These proposals should be consistent with the relief that was granted in 2012.  We urge you to swiftly authorize those actions so they can effectively respond to Kansas’ deteriorating conditions. USDA should reject any proposal that adds additional requirements on a producer’s ability to utilize CRP acreage under emergency haying and grazing provisions.

“USDA agencies and personnel have forged a partnership with farmers, ranchers, local communities and state government agencies to utilize every available resource and program authority for survival and sustainability until weather patterns improve.  Without adequate forage, the Kansas cattle industry, which generates more than $7 billion in cash receipts annually, will be impacted as producers will be forced to sell their cattle. Irreplaceable genetics and traits bred for generations could be lost in the open market jeopardizing our state’s leading industry.

“Access to additional forage resources will reduce the pressure on non-CRP native grass which will help facilitate restoration of quality and quantity of vegetation for livestock and wildlife habitat when normal rainfall returns. Thank you for your consideration and timely response to this critical situation.”

Sen. Roberts is a senior member of the Senate Committee on Agriculture, Nutrition and Forestry. Sen. Moran is a member of the Senate Appropriations Subcommittee on Agriculture, Rural Development, Food and Drug Administration, and Related Agencies.

 

The 400 or so young swimmers competing Saturday in this weekend’s meet in Hays were especially careful to stay hydrated as the temperature climbed to 109 degrees.

Day two won’t be nearly as hot with the forecast calling for a much cooler high of about 82 degrees.

The Hays Hurricanes are hosting the Western Kansas Swim Club Combined Championship Swim Meet at the Hays Aquatic Park.

Competition resumed at 9:30 Sunday morning. HAP is open to the public, although the swim lanes are closed for the meet.

Nearly 400 athletes from 13  teams – traveling from Kansas, Oklahoma and Texas, are participating in the meet.

Check Hays Post Monday for results.