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Sewer rate study now includes more options

HAYS WASTEWATER TREAMENT PLANTBy BECKY KISER
Hays Post

“There’s no way around it. Substantial adjustments are going to have to be made.”

Those adjustments referred to by Hays City Manager Toby Dougherty are hikes in sewer rates as the city plans a $30 million rebuild of the wastewater treatment plant as well as replacement of aging sewer lines. The upgrades to the wastewater treatment plant are mandated by the Environmental Protection Agency (EPA) and the Kansas Department of Health and Environment (KDHE), and must be in place by Jan. 1, 2018.

Following a presentation July 16 by Patty Kettles of Springsted, Inc., commissioners asked for “other options to achieve the same thing.” Springsted had recommended the monthly sewer base and volumetric user rates should be increased 17 percent August 1, 2015, 15.5 percent annually during 2016-2020, and 12 percent in 2021.

“The governing body, understandably so, thought those were pretty high adjustments,” said Dougherty.

Option 2 for sewer rate increases
Option 2 for sewer rate increases

After another round of research, city staff will present four options at Thursday’s work session. According to Dougherty, staff is recommending Option 2 with the monthly sewer base and volumetric user rates increasing 15 percent September 1, 2015, another 15 percent annually during 2016-2020, and finally, another 12 percent hike in 2021.

“One of the things we wanted to do was maintain a minimum balance in our projections of $500,000 in the sewer fund and not go below that,” Dougherty explained. “That required a few years of fairly steep increases followed by a few years of less steep increases.”

The city talked it over with its financial advisor, and then Hays Finance Director Kim Rupp and Dougherty talked it over.

“We’re a little more comfortable now about letting it go below that $500,000 knowing that we do have discretionary monies available if it dips down. We can supplement that on a one-time basis,” Dougherty said.  “So we made a small modification to lower the first couple years of rate increases. We think we provided a little more palatable option for the governing body. It’s still, cumulatively, a very steep rate increase, but it’s a little more palatable than what we presented before.

“We also have some other (new) options if they want to consider them. Some of them we don’t think are viable, but they wanted to see options so we’re showing them options.”

Other agenda items for the Aug. 6 city commission work session include continued discussion of the 2016 budget. Dougherty said the only thing likely to have any change is funding for outside agencies.

“The outside agencies allocations are left at the 2015 levels but some of them have asked for differing amounts in the 2016 budget. So commissioners will be asked to pick a number to include in the budget,” Dougherty said.

The public hearing for the 2016 budget will be held during the Thursday, Aug. 13, Hays City Commission regular meeting.

The agenda for the Aug. 6 work session is available here. The meeting starts at 6:30 p.m. in Hays City Hall, 1507 Main.

Hays commission to consider new travel plaza development request

big creek travel plaza
UPDATE: Travel plaza proposal pulled from Thursday agenda.

By BECKY KISER
Hays Post

Hays city commissioners will review a development proposal Thursday evening for the Big Creek Travel Plaza.

Michael Woofter of NWK Investments, Colby, wants to develop 23 acres of land at the northwest corner of 230th Avenue and 55th Street. The area would have to be annexed into the city and also have municipal infrastructure extended to it.

The developer wants the city to allow two funding incentives—a Tax Increment Finance (TIF) district and a Community Improvement District (CID)–to help finance the $28 million project, and to create the necessary water, sewer, and street infrastructure.

According to Hays City Manager Toby Dougherty, the requested incentives may amount to $21 million over 22 years.  The developer has offered to finance, construct, and oversize the infrastructure.

Dougherty said city staff has given the proposal a favorable recommendation to commissioners.

“If this project is developed as it is presented, the city will receive added sales tax monies. We looked at direct costs and direct revenues and the project does pan out even with the incentives,” Dougherty said.

big creek travel infrastructureThe project would create a travel plaza, restaurants and hotel on the property.

In addition to increased sales taxes, Dougherty said there are other benefits to the community at large with the proposed water main improvements, which would create additional water sales tax. Transient guest tax revenues would also increase.

The new property taxes would be used for the TIF for the first few years, Dougherty added.

NWK Investments expects the project would create 69 full-time and 46 part-time jobs.

Click here to read the proposal for Big Creek Travel Plaza.

Ellis, area counties part of Kan. breastfeeding initiative

Front row: Monique Holmes, Dr. Jenny Manry. Back row: Sabra Dupuis, Robin Rziha, Julie Fields, Heather Cobb, Cristine Goodwin, M.D.

By BECKY KISER
Hays Post

A three year grant awarded to the Pawnee County Health Department by the Kansas Health Foundation as part of the Kansas Breastfeeding Initiative will also benefit Ellis, Rooks, Rush, Russell and Trego counties.

The Lactation Assistance Access in all Counties Taking Action (LAACT-Action) will address the need to increase breastfeeding rates in Kansas by providing professional breastfeeding support to expectant women through prenatal breastfeeding classes and support to breastfeeding mothers after delivery.

Public health departments in 20 counties have agreed to assist in linking physician-referred women to an International Board Certified Lactation Consultant (IBCLC) in their area.

Monique Holmes, a Hays mother of five children and La Leche League leader for nearly 16 years, is the IBCLC for the local area. The Region 3 classes and services are scheduled to start no later than January 2017. Two other regions will start in January 2016.

“Kansas actually has one of the lower breastfeeding rates in the United States,” Holmes said.

The 2014 Centers for Disease Control (CDC) Breastfeeding Report Card reports just 11.4 percent of Kansas mothers are exclusively breastfeeding at six months, ranking 48th out of 50 states.

“It’s kind of strange,” she added, “because Kansas also has one of the highest IBCLC rates per capita but they are not being utilized.” The national average for the number of IBCLCs per 1,000 live births is 3.48; Kansas is at 3.76.

“This is actually a public health initiative,” Holmes explained.  “With the ‘blanket’ of the public health departments, we are able to utilize IBCLCs’ expertise in providing services to the residents in the 20 counties.  The end goal is for the whole community to be more healthy and one of the best ways we can start that is through breast feeding.  Not only is it important for babies there are important health benefits for mothers as well.”

Holmes listed several advantages of breastfeeding.

“Babies develop immunities through breast milk as antibodies are passed from the mother to the child, reduced risk of obesity in children,  better oral and facial development, and less chance of orthodonture work.

“For the moms, there’s lower risk of certain types of cancer, including breast cancer.  After delivery it can help reduce the risk of bleeding.  It can also help us get back to our pre-pregnancy weight,” she said.

Breastfeeding is good for the community as well, contends Holmes.

“There’s less trash.  It’s ‘green,’ should we say,” she laughed.

According to Holmes, sustainability of the project will be built upon with financing strategies for breastfeeding support under the national Affordable Care Act.  The recent Preventative Services rule change allows insurance reimbursement for non-licensed health workers who provide a preventive service upon referral from a licensed health care provider.

Dr. Jenny Manry, associate professor and coordinator of advanced practice in the Fort Hays State University nursing department, as well as a family nurse practitioner in Larned, will serve as data analyst for the grant.

“It’s a really great opportunity for moms to get the support they need in order to breastfeed.  It is natural and babies are ‘hardwired’ to breastfeed so we think it may be an easy process, but there are a lot of myths out there and some ‘old wives tales,'” Holmes acknowledged.  “So it’s really important to get good information from somebody knowledgeable in lactation. It’s a great opportunity for us to create an ideal continuum of breastfeeding care all the way from prenatally through weaning.”

Holmes anticipates the Hays/Region 3 program will start sooner than scheduled and encourages women to contact their doctor or public health office for more information.

‘Dangerous dogs’ in Ellis to be discussed by city council

ellis city logoCity of Ellis

ELLIS — An Ellis daycare provider and her husband have asked to speak at Monday’s Ellis City Council meeting regarding what the couple believe are “dangerous dogs” in their neighborhood.

Kimberly Andries wrote on her Facebook page July 29 that she, her three children, her daycare children, neighborhood kids and others have been “chased” and “attacked” by the dogs “countless times.”

Bret Andries is scheduled to discuss the issue during public comments. The couple is asking other concerned Ellis residents to join them at the city meeting.

Other agenda items include discussion of the Street Improvement Project by Buck Driggs of Driggs Design Group. Council members will also review bid procedures in the city’s purchasing policy and take another look at the 2016 budget proposal.

The meeting starts at 7:30 p.m. Monday, Aug.3, in Ellis City Hall. The complete agenda follows.

AGENDA August 3, 2015
REGULAR MEETING OF THE CITY COUNCIL OF ELLIS
City Hall – Council Meeting Room

BILLS ORDINANCE REVIEW WORK SESSION BEGINS AT 7:00 P.M.
ROLL CALL AND MEETING CALL TO ORDER AT 7:30 P.M.
PLEDGE OF ALLEGIANCE
AMENDMENTS TO AGENDA (if needed)
PUBLIC HEARING – ENVIRONMENTAL AND CODE VIOLATION NOTICES
1) CONSENT AGENDA
a) Minutes from Regular Meeting on July 20, 2015
b) Bills Ordinance #1978
(Council will review for approval under one motion under the consent agenda. By majority vote of the governing body, any item may be removed from the consent agenda and considered separately)
PUBLIC COMMENTS
(Each speaker will be limited to five minutes. If several people from the group wish to speak on same subject, the group must appoint a spokesperson. ALL comments from public on agenda items must be during Public Comment. Once council begins their business meeting, no more comments from public will be allowed.)
2) PRESENTATIONS OF AWARDS, PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)
3) SPECIAL ORDER
a) Discussion on Street Improvement Project – Buck Driggs, Driggs Design Group
b) Discussion on Dangerous Dogs – Bret Andries
c) Discussion on Courthouse Restoration and Ellis County Anniversary – Guy Windholz
d) Fire Department Update – Fire Chief Denis Vine
4) UNFINISHED BUSINESS
a) Consider Memorandum of Understanding – Ellis Fire Department
b) Consider Ordinance Annexing Tract of Land
c) Discuss Cost-Sharing of Infrastructure of Annexed Property
d) Consider Pre-Purchase of Materials – Wastewater Treatment Plant Improvement Project
e) Consider Ordinance Amending Code Section 15-502 Water Conservation Definitions
f) Consider Ordinance Providing for a Permit to Water Newly Seeded Lawns
g) Consider Ratification of Fork Lift Repairs
5) NEW BUSINESS
a) Consider Public Property Permit Application and Event Request for Traffic Control – Ellis Chamber of Commerce
b) Consider Public Property Permit Application – P.E.O., Chapter FO
c) Review Bid Procedures in Purchasing Policy
6) REPORTS FROM CITY OFFICIALS
a) Administrative
1) Public Works
(1) Consider Approval of Hiring Department Employee
(2) Department Update
2) Police
(1) July Monthly Activity Report
(2) August Staff Calendar
(3) National Night Out Against Crime – August 4th
(4) Department Update
3) City Clerk
(1) 2016 Budget Document
(2) Department Update
4) Attorney
5) Mayor/Council
(1) Update on Ellis City Lake
(2) Update on Hays R9 Ranch Project
EXECUTIVE SESSIONS
7) ADJOURNMENT

Ellis to pre-purchase wastewater plant improvement equipment

ellis city logoELLIS–The city of Ellis will pre-purchase equipment and building materials for the Wastewater Treatment Plant Improvement Project in order to save money as material costs increase. During their July 20 meeting, council members voted 5-1, with Gary Luea dissenting, to approve the proposal presented by Brian Spano, Wilson & Company engineer.

In another water-related item, council members voted unanimously to re-bid the engineering proposal for the new water wells under consideration for development northwest of Ellis.  Council member Holly Aschenbrenner felt the bids were not comparable and the scope of services desired should be more defined.

The council also voted unanimously to reinstate lawn watering permits for newly seeded native grasses.

The full minutes of the July 20, 2015 meeting follow.

ELLIS CITY COUNCIL REGULAR MEETING Minutes July 20, 2015

CALL TO ORDER
Mayor David McDaniel called the meeting to order at 7:30 p.m. Present were Council members Holly Aschenbrenner, Gary Luea, Heather Luea, Jolene Niernberger, Bob Redger, and John Walz. Also present were Public Works Director Alan Scheuerman, City Clerk Amy Burton, and City Attorney Olavee Raub (arrived at 7:40 p.m.). Police Chief Taft Yates was absent.
PLEDGE OF ALLEGIANCE
AMENDMENTS TO AGENDA (if needed)
By consensus, Mayor David McDaniel moved “Consider Agreement for Professional Services for Waterline Improvement Project” from the first item in New Business to the third item in Unfinished Business.
PUBLIC PRESENT
Josh Eaton, Ryan Augustine, Buck Driggs, Glen Keller, Brian Spano, Doug Goetz, Jackie Henman, Dustin Mattheyer (arrived at 7:38 p.m.), and Faith Scheck (arrived at 8:16 p.m.)
CONSENT AGENDA
Council member John Walz moved to approve the consent agenda containing the Minutes from the Regular Meeting on July 6, 2015, the Minutes from the Special Meeting on July 15, 2015, Bills Ordinance #1977, and the May and June manual journal entries. Council member Gary Luea seconded the motion. The Council approved the consent agenda unanimously.
PUBLIC COMMENTS
Mayor David McDaniel read a letter received July 20, 2015 from Arnold and Karen Sauer regarding a High Water Usage notice they received from the City. Mr. and Mrs. Sauer believe the City is responsible for the high water usage because the City came onto their property to install valves in the waterlines and may have cracked their underground sprinkler system pipe in the process.
PRESENTATIONS OF AWARDS, PROCLAMATIONS, REQUESTS & PETITIONS (HEARINGS)
None
SPECIAL ORDER
General Government: Policy
Josh Eaton questioned why the Council voted to no longer issue lawn permits. Residents are willing to plant warm season grasses but without a way to keep the newly seeded lawns wet, the grass won’t survive. It takes approximately 14-18 days for buffalo grass seed to germinate and 20-25 days for Bermuda grass seed to germinate. Mr. Eaton encouraged Council to reestablish the provision for lawn watering permits, and offered suggestions on modifications to the permits and incentives to encourage residents to plant warm season grasses to help with water conservation.
UNFINISHED BUSINESS
Sewer: Repair/Maintenance
Brian Spano, Wilson & Company, discussed with Council the possibility of pre-purchasing equipment and building materials for the Wastewater Treatment Plant Improvement Project in order to save the City money as material costs increase. Mr. Spano presented a bid from All About Steel Buildings for materials to construct a 30’ x 24’ building to add onto the existing structure. Once the bid is accepted, Wilson & Company will be able to obtain drawings of the existing structure from the manufacturer, which will reduce the likelihood of change orders with the construction. The additional building will house the SCADA system, the facility controls, an office, a restroom and a utility room. Council member John Walz moved and Council member Jolene Niernberger seconded a motion to approve the deposit payment in the amount of $6,752 to Sunward Financial for the pre-purchase of building materials with funds to come from the Sewer Depreciation Fund. Upon a call for discussion, Council member Bob Redger inquired on the timeline for the project. The project will be put out for bids in January 2016 and the Kansas Department of Health & Environment has already approved an extension to October 2016 for project completion. The motion carried 5-1, with Council member Gary Luea opposed. Council member John Walz then moved to approve the total purchase price of $13,505 for building materials from All About Steel Buildings. Council member Jolene Niernberger seconded the motion. The motion carried 5-1, with Council member Gary Luea opposed. Mr. Spano then presented a cost estimate from Aero-Mod for the aeration equipment and electrical and controls equipment. Aero-Mod is the only supplier for this type of equipment and once the Council approves the pre-negotiated price, it cannot be increased. Council member Jolene Niernberger moved and Council member Heather Luea seconded a motion to pre-negotiate the price of $170,000 for the Aero-Mod equipment for the Wastewater Treatment Plant Improvement Project. The motion carried 5-1, with Council member Gary Luea opposed.
Water Exploration: Contracts
Council considered proposals from Driggs Design Group and Wilson and Company for engineering services to prepare a Preliminary Engineering Report for the new wells under consideration northwest of Ellis. Council member Holly Aschenbrenner felt the bids were not comparable and the scope of services desired should be more defined. After further discussion, Council member Bob Redger moved and Council member Holly Aschenbrenner seconded a motion to allow the engineering firms to withdraw their respective proposals and to re-bid the project when the scope of services is clarified. The motion carried 6-0.
Water: Contract
Buck Driggs, Driggs Design Group, presented an agreement for consideration between the City and his firm for professional services in conjunction with the Waterline Improvement Project. City Attorney Olavee Raub has reviewed the Agreement and suggested slight modifications, which have already been made by Mr. Driggs. The project is planned to be let for bids in January 2016. Council member Bob Redger moved and Council member Jolene Niernberger seconded a motion to adopt the Agreement Between Owner and Engineer for Professional Services with Driggs Design Group and to authorize the Mayor to sign the agreement. The motion carried 6-0.
General Government: Petitions
Council discussed the petition for annexation from Perry and Robin Henman and Jackie Henman. Council members expressed concerns over the cost of the installation of the infrastructure given the current budget situation. The City’s Policy on Guidelines for Infrastructure states the property owner is responsible for 100% of the costs of installation of sewer and water lines; however, the City Council has the discretion to pay a portion of the costs if they choose. City Attorney Olavee Raub explained to Council the consideration of the annexation and the consideration of cost sharing are two separate issues. Council member Holly Aschenbrenner moved to direct City Attorney Olavee Raub to draft an ordinance allowing for annexation of property. Council member Bob Redger seconded the motion. The motion carried 6-0.
General Government: Insurance
Council again discussed possible modifications to the City’s EMC Insurance policy. City Clerk Amy Burton reported the rating on the City’s Inland Marine equipment is $1 per $100. Council member John Walz moved and Council member Bob Redger seconded a motion to approve the EMC Insurance policy as presented and to ratify payment to Romme Agency for the insurance premiums. The motion carried 6-0.
Special Machinery: Acquisition
Public Works Director Alan Scheuerman reported the City was not able to purchase the 1999 GMC C7500 dump truck on the PurpleWave Auction site. The Council had authorized Mr. Scheuerman to bid up to $17,500 and the truck sold for $18,700. Although Mr. Scheuerman presented a 2003 Volvo dump truck located in Indiana for consideration at the last meeting, he would like to pass on that truck and try to find a truck closer to Ellis. Council will table this item until Mr. Scheuerman can research dump trucks in the area.
Water: Committee
Mayor David McDaniel discussed Resolution #492 establishing the Water Advisory Committee. The Resolution references Stage 3, but should the City continue with the Committee during Stage 2 as well? City Attorney Olavee Raub clarified that the Resolution would not need to be changed; the reference to Stage 3 is just the circumstances that caused the need for the Committee. The Committee stays intact until Council disbands it. Council member Jolene Niernberger feels the Committee is important to research water-related topics and to educate Council. Council member Holly Aschenbrenner countered by stating the Committee provided Council with inaccurate information regarding the lawn permits and now that item has to be revisited. The Council took no action.
Water: Permits/Licenses
Council discussed allowing lawn watering permits again for newly seeded warm season grasses. At the July 6th meeting, Council adopted an Ordinance removing the provision for the watering permits. Council discussed modifying the permits to three consecutive 10-day permits versus one 30-day permit, and requiring residents to present a receipt for the type of grass seed purchased to be planted. Council also discussed limiting the number of permits issued at one time, and whether to base that limit off of the number of permits currently issued or the square footage of grass planted. After further discussion, Council member Bob Redger moved to direct City Attorney Olavee Raub to prepare an ordinance reinstating lawn watering permits for newly seeded native grasses. The watering permits shall be 10-day permits, renewable twice consecutively not to exceed 30-days total. Residents must present their receipt showing the type of grass seed purchased. Permits may be issued from June 1st through September 30th and residents may only apply for one “set” of permits per year. Council member Holly Aschenbrenner seconded the motion. The motion carried 6-0.
Water: Acquistion
Council revisited the purchase and installation of submersible pressure transducers to accurately measure the water well levels. The transducers would be placed in four representative wells – Wells #1, 4, 12, and 13. Council member Bob Redger moved to accept the quote from Sargent Drilling Co. for the sounder tubes for the representative wells at a cost of $2,207, and to accept the quote from Don’s Electric & Rewind, Inc. to install the transducers and modify the SCADA system to display the readings at a total cost of $7,300. Funds will be taken out of Capital Improvement – Special Projects for the total cost of $9,507. Council member Holly Aschenbrenner seconded the motion. The motion carried 6-0.
NEW BUSINESS
Clerk: Policy
City Clerk Amy Burton presented a list of records that have been imaged and are ready to be destroyed. Council member John Walz moved and Council member Gary Luea seconded a motion to approve the Certificate of Destruction of Public Records and to authorize the Mayor to sign the document. The motion carried 6-0.
Sewer: Contracts
Public Works Director Alan Scheuerman presented two bids for the annual sewer cleaning and maintenance services. Although the bids from Mayer Specialty Services and Utility Maintenance Contractors propose varying prices per linear foot and separate prices for manhole inspections, both contracts total the same amount over the span of the 5-year contract. Council member Holly Aschenbrenner moved and Council member Bob Redger seconded a motion to continue the City’s contract with Mayer Specialty Services for the annual sewer cleaning and maintenance services at a total 5-year contract price of $55,350. Funds will be charged annually to the Sewer Utility Fund. The motion carried 6-0.
General Government: Committee
Acting Planning Commission Chairman Glen Keller presented the Comprehensive Plan Goals and Objectives as approved by the Planning Commission at their June 22nd meeting. Council member John Walz moved and Council member Heather Luea seconded a motion to approve the Comprehensive Plan Goals and Objectives as presented. Motion carried 6-0.
REPORTS FROM CITY OFFICIALS
Public Works
Public Works Director Alan Scheuerman presented spreadsheets illustrating the City’s water well levels and the average daily water use. It was the consensus of Council to solicit bids to swath 19 acres of grassland area that includes the Police gun range. The bid solicitation will be advertised in the Ellis Review. In the coming weeks, Ellis County will be assisting the Department with the 2015 Street Rehabilitation Project by providing manpower and heavy equipment. Mr. Scheuerman would like to reciprocate by assisting the County with moving the underground electrical lines to facilitate the County’s Old 40 Highway project. Council member Holly Aschenbrenner noted it can be very costly to move underground electric line and requested Mr. Scheuerman contact Midwest Energy for more information.
Special Machinery: Repair/Maintenance
Mr. Scheuerman reported the motor has died in the 1991 Ford tandem truck. It is estimated to cost around $12,000 to replace. Mr. Scheuerman will visit with Ellis County to see when they may be disposing of any of their tandem trucks.
Water: Accounting/Billing
Council discussed the letter from Arnold and Karen Sauer regarding their high water use notice. Mr. Scheuerman reported the City did replace the broken spigots on the sprinkler heads and it could be a possibility the sprinkler line cracked during the valve installation. It was the consensus of Council to write off the excess water use and have the Sauer’s only pay their base water average.
Police
City Clerk
City Clerk Amy Burton presented the May and June Financial Statements consisting of the Statement of Accounts, the Treasurer’s Report, and the Security Deposit worksheet. The June meeting minutes for the Planning Commission and Cemetery Committee are included for review. The next budget work session is scheduled for July 21st at 7:00 p.m. Galen Pfeifer, Adams, Brown, Beran & Ball, Chtd. will be present to explain the proposed budget document. The budget must be published by July 30th in order to hold the budget hearing on August 10th. Corina Cox, Northwest Kansas Planning & Development, has completed the tabulation of the Low-to-Moderate Income surveys needed for the Community Development Block Grant. The tabulation indicates the City is eligible to apply for grant funding. The City thanks those residents who participated in the survey.
Attorney
City Attorney Olavee Raub discussed the lease agreement between the City and Mark Brack for a parcel of land. Council discussed the maintenance of the land under the conditions of the lease. No action was taken.
Mayor/Council
Mayor David McDaniel reported several patrons have commented on how clean and organized the Recycling Center is operated. The individuals conducting the study with the weather balloons reportedly have been very impressed with Ellis and appreciate how accommodating the city has been for their research project. Mayor McDaniel reported he may have found a grant writer to help the City explore funding opportunities.
EXECUTIVE SESSIONS
Mayor David McDaniel called for an executive session for personnel matters of non-elected personnel. A 10-minute executive session was proposed starting at 10:22 p.m. Mayor McDaniel asked for a motion to recess. Council member John Walz moved to recess to executive session for personnel matters of non-elected personnel with the City Attorney and City Clerk present. Council member Jolene Niernberger seconded the motion. The motion carried 6-0. The Council returned to open session at 10:32 p.m. No action was taken in executive session.
Mayor David McDaniel called for an executive session for personnel matters of non-elected personnel. A 10-minute executive session was proposed starting at 10:33 p.m. Mayor McDaniel asked for a motion to recess. Council member Gary Luea moved to recess to executive session for personnel matters of non-elected personnel with only the Council present. Council member John Walz seconded the motion. The motion carried 6-0. The Council returned to open session at 10:43 p.m. No action was taken in executive session.
ADJOURNMENT
Council member Jolene Niernberger moved and Council member Bob Redger seconded a motion to adjourn the meeting. The motion carried 6-0. The meeting adjourned at 10:44 p.m.

Downtown Hays Market cancels Wednesday events

downtown hays market logoBy BECKY KISER
Hays Post

The Downtown Hays Market will no longer be open Wednesday evenings.

According to a news release from Downtown Hays Development Corporation Executive Director Sara Bloom, there has been a “lack of attendance from the vendors” on Wednesday evenings.

“The Downtown Hays Market Committee and DHDC Board have made the decision to postpone the Wednesday night markets effective immediately,” Bloom said.

“We are looking at other options and will continue to work at making the DHM the best market in town,” she added.

A special Wednesday evening market is scheduled for Sept. 2. “We have a special FHSU Market Planned that evening complete with free shirts, a visit from Victor E Tiger, and a presentation on how to eat well on a budget,” Bloom said. Fall classes at Fort Hays State University start Monday, Aug. 17.

The market will continue to be open Saturday mornings, 7:30 a.m. until 11 a.m., in the parking lot at 10th and Main Streets. It is scheduled to be open through October, vendors, produce and weather permitting.

Suggestions about the Downtown Hays Market are encouraged by emailing them to [email protected].

One dollar decrease noted in Hays’ 2016 budget proposal

budget bookBy BECKY KISER
Hays Post

Another look at the proposed 2016 budget for the city of Hays revealed a “totaling error,” according to City Manager Toby Dougherty.

“The total for all funds decreased by a dollar,” Dougherty told city commissioners Thursday night. “So I guess we’re saving money already,” he joked.

The 2016 budget was presented to commissioners last week. They’ll have another chance to review it during the August 6 work session.

The three commissioners present during Thursday’s meeting voted to set a public hearing date of Aug. 13 for the 2016 budget.

“Once you set the public hearing, the finance director will publish a mill levy and a total dollar amount. That can’t go up after you set the public hearing,” Dougherty explained. “You can make all kinds of changes to the budget itself; you just can’t increase the amount of dollars you’re spending after the public hearing is set. That’s not an issue. You guys can make a lot of changes to the budget and not increase the expenditures.”

The proposed 2016 budget total is $37,420,454 with a mill levy of 25.000. The mill levy remains the same as it was in the adopted 2015 budget of $35,807,301.

“I thought the review the other night was pretty clear-cut,” said Mayor Eber Phelps.

Dougherty asked the commissioners for a consensus on the funding for outside agencies during the Aug. 6 work session.

“Right now, they’re left at 2015 levels … but a couple of them asked for slightly different amounts,” he said.

Commissioners Shaun Musil and Henry Schwaller were absent from the meeting.

Battling those pesky mosquitoes

Stagnant water in a bird bath is a perfect breeding ground for mosquitoes.
Stagnant water in a bird bath is a perfect breeding ground for mosquitoes.

By BECKY KISER
Hays Post

It’s an annual battle for the Hays Parks Department–eradicating the mosquito population.

“A lot of people think ‘Well, the river down here, it’s full of mosquito larvae and that’s where all the mosquitoes are coming from. Or, there’s a pond up here that’s breeding mosquitoes and filling up the city of Hays with mosquitoes,” said Jeff Boyle, Director of Parks.

Actually, mosquitoes don’t like ponds, river, or lakes.

“Predatory aquatic insects live in those areas and they love (to eat) mosquito larvae,” according to Boyle, “so typically, it’s not a good place for mosquitoes to breed.”

The past couple of years as Boyle was out and about discussing tree planting locations or desirable turf types with residents, he took notes of things he saw that are breeding mosquitoes.

“I hope this will open up people’s eyes to what can cause mosquitoes,” he said and then listed a number of examples. “These are all perfect spots for mosquitoes to lay their eggs.”

“Old truck bed liners. I’ve seen an old truck bed liner sitting on the ground by a shed that was holding water and it was completely full of mosquito larvae. Plugged rain gutters on your home are a great place for mosquitos to breed. Wheelbarrows sitting upright capturing rainwater–perfect spots for mosquitoes. Buckets sitting around in a yard capturing water–excellent spot.”

Boyle said he looked at a plastic kiddie swimming pool that was being used as a turtle pond.

“It had no turtles in it. They had abandoned the turtle project but it was still capturing water as the rains came and it was absolutely completely full of mosquito larvae,” he said.

“Trash barrels that don’t have a hole in the bottom of them for the water to drain out–I’ve seen mosquito larvae in those. I’ve seen a vehicle hood that upside down beside a shed that was harboring mosquitoes. Bird baths that were capturing water off a non-guttered building had mosquito larvae in it.

“There’s different species of mosquitoes and their larvae vary in size. If you want to see if they’re in the water, just tap on the side of your bucket, or whatever, and you’ll see a bunch of ‘squirmies’ going through the water.”

Boyle also saw mosquito larvae in open rain barrels.

“Rain barrels are absolutely wonderful for Hays. We need rain barrels. One of the quickest and easiest ways to take care of mosquito larvae in a rain barrel is to drop a pellet into it. The pellets can be bought at local hardware stores.”

The city also uses the pellets for mosquito control.

“These pellets have an organic oil in them and that oil forms a layer on top of the water that seals the mosquito larvae from being able to get air.  They come up to get air and there’s a layer of this organic oil on top and they can’t penetrate that oil.  Therefore, they starve of oxygen and die,” Boyle explained.

“We go out weekly or bi-weekly with these pellets and we throw them into the ponding areas throughout the ditches all over town,” Boyle said, “including Chetolah, Skyline, Canal, all the major flood ditches.”

The city does not use fogging machine for mosquitoes.

“Those typically do not work, and when they do work, they send the mosquitoes on a feeding frenzy when most people are outdoors. The best time to fog is around 7 at night until about 10 o’clock, and that’s when most people are out and about.

“Plus, fogging is just not good for the environment and it’s not good for human health,” Boyle added.

More street work dollars included in Hays 2016 budget

budget bookBy BECKY KISER
Hays Post

Hays City Commissioners will continue reviewing the 2016 budget proposal during their meeting tonight.

They will also consider setting a public hearing date of Thursday, August 13, for the 2016 budget, with a 25.00 mill levy, the same as in 2015.

According to City Manager Toby Dougherty, sales tax revenues for 2015 are estimated at a 1.75% increase from 2014.  For 2016, sales tax revenues are estimated at a 1.00% increase above the 2015 estimate.

“We think these are conservative but achievable based on our current trend,” said Dougherty.

Operating expenditures are a little more than $400,000 higher than last year.

Dougherty explained it’s mostly because of money the city decided it wanted to begin setting aside for street work.

“We identified $500,000 in the General Fund budget we plan on transferring to Special Highway (fund) so we can spend well over a million dollars on street maintenance this year.

“According to the age, condition and amount of streets we have, we should be spending $3 million a year to take care of our streets–a million and a half on replacement and a million and a half on maintenance.

“This (2016) budget will get us about a million and a half dollars on the maintenance side, so we’re pretty happy with that,” Dougherty said.

The commission meeting begins at 7:30 p.m. Thursday, July 23, in Hays City Hall, 1507 Main Street.

The complete agenda is available here.

Manicures for matrons makes them look ‘marvelous’

manicure cuBy COOPER SLOUGH and BECKY KISER
Hays Post

Sharon Leuenberger, coordinator of Good Samaritan Society Adult Day Services, 220 E. Eighth, is always looking for new and different activities for clients.

She recently contacted Hays Academy of Hair Design, 1214 E. 27th, to see if the school’s students would be interested in providing manicures.

They were.

“We always want to jump on any opportunity to perform charity events,” said Morgan Pfeifer, Hays Academy of Hair Design instructor.

“It’s an amazing experience for the students because they get to see the ‘outside world’ and not just be in the salon, and also see how they can help the community with the services they provide,” Pfeifer said.

There were 12 spots open for the free manicures and all 12 were filled, according to Leuenberger.

In addition to clients of Good Samaritan Society Adult Day Services, residents from Centennial Towers, and other seniors from the community signed up.

Ashley Springer was one of the Hays Academy of Hair Design students who spent Wednesday morning giving manicures and chatting with the elderly women.

“It’s a good philanthropy project,” said Springer, “and a good opportunity for us to be in the community and meet new people, to offer what we have to them and give back (to the community.”)

The 12 women who enjoyed the manicures all agreed it was a “nice” experience being “catered to” and “nice to get out.” “It makes you feel like somebody,” said one woman who was seated in her wheelchair.

“It felt really good. She did a good job,” said one woman as she smiled, showing off the fresh polish–a deep burgundy color–on her fingernails.

Concrete truck rolls over north of Hays

rollover full truck shot on side
An Ellis County Concrete truck rolled over Wednesday morning as the driver turned left out of the driveway.

By BECKY KISER
Hays Post

A man was rescued this morning after an Ellis County Concrete truck rolled over north of Hays on 230th Avenue just after 9 a.m.

According to Kansas Highway Patrol Trooper Tod Hileman, early reports from the scene indicate the driver was turning left out of the business driveway, 1648 230th Ave., when the load apparently shifted.

The concrete truck rolled, at least three-quarters of the way, landing on its passenger side in the west ditch.

Ellis County Rural Fire crews used a saw to cut off the red cab top in order to access and remove the victim.

The driver, wearing a neck collar, was seen standing upright outside the truck before an ambulance left the scene.

Ellis County EMS and the Ellis County Sheriff’s Department also responded to the scene.

Hays 2016 budget: ‘Balanced with no mill levy increase’

budget bookBy BECKY KISER
Hays Post

“Every year, we strive for a balanced budget, we want to continue to put money away in reserve — pay cash for our projects — and levy no more than 25 mills.”

Those are the objectives of the annual budget process for the city of Hays, according to City Manager Toby Dougherty.

“Those were all hit (for 2016),” Dougherty told city commissioners Thursday night during their work session.

He pointed out some things that are “a little bit different” in 2016.

All employees will be getting a wage increase of $2,050 each next year. Dougherty said it’s a strategy to reduce turnover in front-line employees who are being “cherry-picked” by other employers.

“We are seeing a little turnover and having a hard time competing in the market at a lot of our lower ranks,” he said. “Some of our direct competitors locally are matching our salaries, and sometimes beating our salaries. It’s hard for them to match on benefits but we’re getting beat on salary quite a bit.”

According to Dougherty, the budgeted money is a “3-percent salary increase that equates to $2,050 for each employee” with the exception of those who are capped out. No new, full-time employees will be hired during 2016.

More money will be spent in 2016 for street maintenance.

“In the General Fund, we’ve identified an extra $500,000 to be transferred to Special Highway to spend more on street maintenance. That’s something we worked on diligently,” Dougherty said.

Another change is in the Utilities Fund with the separation of the water and sewer funds as the city moves forward with a $30 million rebuild of the wastewater treatment plant.

“We have completely separated them (water, wastewater and water sales tax funds) knowing that we are going to have large capital expenditures in wastewater and large capital expenditures in water. We need to make sure we understand completely the revenues, the expenditures — the dollars coming in and the dollars going out,” Dougherty said. “Our capital expenditures have been co-mingled in the past, and we want to make sure that is all separated.”

The levy will remain at 25, the same as in 2015.

Dougherty said Ellis County has told the city to expect a 5 percent increase in its total valuation.

Sewer rates likely to increase as part of wastewater plant rebuild

sewer
Aging infrastructure and lack of funding for annual sewer capital maintenance repairs and rehabilitation are part of the reason for a recommended increase in sewer rates in Hays.

By BECKY KISER
Hays Post

A public meeting about the upcoming rebuild of the Hays wastewater treatment plant will be held tonight, July 16, as part of the Hays City Commission work session.

Director of Finance Kim Rupp, Director of Utilities Bernie Kitten, and Stan Christopher from HDR Engineering, the city’s owner-representative for the $30 million project, will be on hand. They’ll discuss the city’s likely application for a State Revolving Fund loan to finance the work.

Springsted Inc., Kansas City, was hired to perform a water and sewer utility rate study for the city. Vice-president Patty Kettles and Rupp will discuss proposed adjustments in the sewer rates. City staff is recommending the monthly sewer base and volumetric user rates should be increased 17% August 1, 2015, 15.5% annually 2016-2020 and 12.0% in 2021.

“By 2021, the average residential user’s bill will have gone up significantly,” according to City Manager Toby Dougherty, “but it’s only partially due to the fact that we’re having to rebuild the facility.”

“Part of it is the fact that we’ve had a sewer system for a hundred years, and we’ve added 120 miles in sewer lines and 1,500 manholes. And when we added and accepted all those lines and manholes, we never determined what it was going to cost to maintain and replace those down the road. So we accepted all this stuff, but we never said we should probably start saving some money or set it aside to replace (the added sewer lines and manholes.) Only recently, have we started quantifying that,” Dougherty explained.

The city must meet new stricter effluent standards by Jan. 1, 2018, as mandated by the Kansas Department of Health and Environment and the Environmental Protection Agency.

In other business, Dougherty will present the 2016 Budget workbook to the governing body.

The meeting starts at 6:30 p.m. tonight in Hays City Hall, 1507 Main.

The complete agenda, including the sewer rate study, is available here.

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